HRDG 4178 - Compensation and Leave Claims Procedures - Introduction

This issuance supplements the following laws, rules, regulations, and policies:

• OHRM Advisory 2016-003, Compensation and Leave Claims Procedures, dated March 15, 2016.
• Title 5 Code of Federal Regulations (CFR) Part 178 subpart A.
• Title 31 United States Code (USC) 3702.

Employees or their designated representative are responsible for:

• Preparing written claims, to include any supporting documentation.
• Filing compensation and leave claims with the appropriate servicing HRO Specialist within six (6) years of the date the right to payment accrued.
• Filing disapproved claims with OPM, if desired.

Note: The employee must designate a representative in writing and attach that to the claim.

The servicing HR specialist is responsible for:

• Responding to employee questions about the claims process.
• Date stamping claims upon receipt.
• Advising Programs that a claim has been received.
• Reviewing and preparing an analysis of employee pay and leave claims.
• Obtaining additional information on a claim, if applicable, from either the claimant and/or the Program.
• Informing employees of the decision(s).
• Ensuring any needed corrections / payments to employees are timely made, if necessary.
• Maintaining complete records of claims.

The reviewing official will be the Human Resources Division, Deputy Director, Operations and Policy Directorate.

This authority may not be re-delegated.

This authority may not be re-delegated.